Privacy Policy for SA Hunters Association Bloemfontein



The South African Hunters Association Bloemfontein branch (“we”, “us”, or “our”) is dedicated to protecting your privacy and handling your personal information in compliance with the Protection of Personal Information Act, 2013 (POPIA). This Privacy Policy outlines how we collect, use, store, and protect your personal data when you interact with our website (sajwvbloem.co.za), register as a member, sign up for events—including hunting trips, training sessions, conservation activities, and meetings—make purchases, or subscribe to our newsletters.

1. Information We Collect

We collect personal information either directly from you or as generated through your use of our website. The types of information we collect include:

  • Identity and Contact Information: This includes your name, email address, phone number, and postal address, which are collected during registration, event sign-ups, or purchases.
  • Membership Details: Information related to your SA Hunters Association membership, such as your member ID or branch affiliation.
  • Payment Information: Credit card details or bank account information, which are securely processed through our payment gateway (e.g., PayFast).
  • Account Information: Login credentials and profile details for your member portal.
  • Event and Activity Data: Details regarding events or activities you register for, such as hunting excursions, firearm training, or conservation programmes.
  • Marketing Preferences: Your choices regarding newsletters or promotional communications.
  • Website Usage Data: This includes your IP address, browser type, and pages visited, which may be collected via cookies or analytics tools, with your consent.
  • Purchase History: Records of items purchased from our online shop, such as branded clothing or hunting gear.

2. How We Use Your Information

We process your personal information for the following purposes:

  • Managing your membership and providing access to the member portal.
  • Processing event registrations, such as hunting trips or training sessions, and sending confirmations or reminders.
  • Fulfilling orders from our merchandise shop, including arranging delivery.
  • Processing payments securely via our payment gateway.
  • Sending newsletters or updates about hunting, conservation, or SA Hunters Association activities, subject to your consent.
  • Improving our website and services through analytics (e.g., Google Analytics).
  • Complying with legal obligations, including tax reporting, firearm regulations, or POPIA requirements.

3. Lawful Basis for Processing

We process your personal information based on the following lawful grounds:

  • Consent: When you explicitly agree, such as subscribing to newsletters or accepting cookies.
  • Contract: To fulfil our obligations to you, including event registrations, shop purchases, or membership services.
  • Legitimate Interests: For improving our services, promoting conservation, or preventing fraud, provided your rights are not overridden.
  • Legal Obligation: To comply with South African laws, such as POPIA, tax regulations, or firearm licensing requirements.

4. Sharing Your Information

We may share your personal information with the following parties:

  • Service Providers: Trusted third parties, such as payment gateways (e.g., PayFast), email marketing platforms (e.g., Mailchimp), or courier services (e.g., Aramex), who comply with POPIA and are bound by data processing agreements.
  • Event Partners: Organisations co-hosting events, such as conservation groups or training providers, only with your consent.
  • Legal Authorities: As required by law, for example, the South African Police Service for firearm-related compliance, or to protect our rights.
  • Sponsors: Only with your explicit consent, such as when you opt in to share details during event registration.

We do not sell or rent your personal information to third parties.

5. Data Security

We implement appropriate technical and organisational measures to safeguard your personal information, including:

  • SSL/TLS encryption for secure data transmission.
  • Secure password hashing for account credentials.
  • Access controls to ensure only authorised personnel have access to data.
  • Regular backups and malware scanning.

Given the sensitivity of hunting-related data, such as firearm ownership, we take extra precautions to ensure your information is protected. In the event of a data breach, we will notify you and the Information Regulator within 72 hours, as required by POPIA.

6. Your Rights

Under POPIA, you have the following rights concerning your personal information:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request updates to inaccurate or incomplete information.
  • Deletion: Request deletion of your personal information, subject to legal retention obligations (such as tax or firearm records).
  • Objection: Object to processing based on legitimate interests.
  • Restriction: Request restriction of processing in certain circumstances.
  • Portability: Request transfer of your data to another organisation, where applicable.
  • Withdraw Consent: Withdraw your consent for processing (for example, by unsubscribing from newsletters).

To exercise these rights, contact our Information Officer at [insert email, e.g., privacy@sajwvbloem.co.za]. We will respond within 30 days.

7. Data Retention

We retain your personal information only as long as necessary to fulfil the purposes outlined in this policy or as required by law. For example:

  • Membership data is kept while you are a member and for five years thereafter, for tax or compliance purposes.
  • Event registration data is retained for one year after the event.
  • Payment information is kept only as long as required by our payment gateway.
  • Firearm-related training data may be retained longer to comply with legal requirements.

8. Cookies and Tracking

Our website uses cookies to enhance your experience, such as for analytics or personalised content. You may manage your cookie preferences via our cookie consent banner. For more details, please refer to our Cookie Policy.

9. International Data Transfers

If we transfer your personal information outside South Africa, for example to cloud servers, we ensure the recipient complies with POPIA-equivalent standards and that appropriate safeguards are in place.

10. Children’s Privacy

Our website is not intended for children under 18. If we collect personal information from children, such as for youth hunting or conservation programmes, we will obtain parental consent in accordance with POPIA Section 34.

11. Contact Us

For any questions or complaints regarding this Privacy Policy, please contact our Information Officer:

  • Name:
  • Email: privacy@sajwvbloem.co.za
  • Phone:

You may also lodge a complaint with the Information Regulator:

  • Website: www.inforegulator.org.za
  • Email: inforeg@justice.gov.za

12. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. If significant changes are made, we will notify you via email or a notice on our website.